FAQ-ID：1031
In order to satisfy and cater to a wide range of companies’ human resource management, the HR tool offers quite a few fields in the employee profiles to fill in, mostly optional, of course!
Simply put, these three options are purely for annotation purposes in the HR tool and can be used to filter different types of employees in advanced searches. So if the rest of the information is not required, filling in the Job Title will suffice.
In this FAQ, we’ll discuss
- The Employee Profiles information in the HR tool.
- Does the information in the employee profiles affect certain functions?
- Do Role, Job Title and Job Type limit certain tool access?
1 │ Employee Profiles Information
- Personal Information │ Phone Number, Home Address, Date of Birth, Education, Emergency Contact, etc.
- Work Information │ Department, Job Title, Job Type, Role, Work Hours, Dotted-Line Manager, Designated Approver, Deputies, Contract information, etc.
2 │ Does the information in the employee profiles affect certain functions?
Most of the information fields are purely for annotation and documentation purposes and don’t affect any functions and features. Just be sure to fill out the necessary fields marked with a red star sign (*).
Please be sure to read this employee HR settings FAQ to determine whether the information fields listed are important to your company and need to be filled out to facilitate the workflow.
3 │ 『Do Role, Job Title and Job Type limit certain tool access?
They don’t! WorkDo’s access control is managed by both the level admins and tool admins. So the information fields are for documentation purposes only. If they are not required to be filled out, you may leave them blank.
Role, Job Title and Job Type Examples
The Role options are built-in presets and can’t be customized, while Job Title and Job Type are completely customizable.
- Scenario 1 │ John is a Front Desk Representative intern.
His employee profile may describe him as an intern for Role, administrator for Job Title, and part-time personnel for Job Type. - Scenario 2 │ Natalie is a Senior Android Developer
Her employee profile may describe her as an Engineer for Role, Android Software Engineer for Job Title, and Senior Engineer for Job Type. - Scenario 3 │ Nora the Executive Secretary
Her employee profile may describe her as an Admin for Role or leave it blank, Executive Secretary for Job Title, and Senior Secretary for Job Type.
Reminder
- You may use the Company information field to assign employees to a brand or entity if your company is a conglomerate.
- You may use the Branch information field to assign employees to a branch office or a store location.