{"id":7226,"date":"2022-01-20T10:22:59","date_gmt":"2022-01-20T10:22:59","guid":{"rendered":"https:\/\/portal.workdo.co\/en\/?post_type=ufaq&#038;p=7226"},"modified":"2022-01-20T10:27:48","modified_gmt":"2022-01-20T10:27:48","slug":"1120","status":"publish","type":"ufaq","link":"https:\/\/portal.workdo.com.cn\/en\/ufaqs\/1120\/","title":{"rendered":"How do I create new departments in the organization?"},"content":{"rendered":"<p><span style=\"color: #aaaaaa;\">FAQ-ID\uff1a1120<\/span><br \/>\n<span style=\"text-decoration: underline;\"><span>Is there anything I should be aware of when creating new departments?<\/span><\/span><\/p>\n<p>Before we begin, let&#8217;s not forget that all applications, approvals, and requests follow the workflow set in the HR tool&#8217;s Department Chart. As such, the department chart is crucial for your organization&#8217;s day-to-day workflow and department expansion.<\/p>\n<p>Please refer to the instructions below to create new departments and restructure the department chart and hierarchy.<!--more--><\/p>\n<div class=\"secondary\">\n<h5>Restructure the Department Chart<\/h5>\n<div class=\"icon\">Plan\uff1a<span class=\"disable\">Free<\/span><span class=\"active\"><a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/pricing\/\" target=\"_blank\" rel=\"noopener noreferrer\">Paid<\/a><\/span><\/div>\n<div class=\"icon\">Permission\uff1a<span class=\"disable\">Member<\/span><span class=\"disable\">Workplace Admin<\/span><span class=\"active\"><a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1116\/\" target=\"_blank\" rel=\"noopener noreferrer\">Tool Admin<\/a><\/span><\/div>\n<div class=\"icon\">Interface\uff1a<span class=\"active\">App<\/span><span class=\"active\">Web<\/span><\/div>\n<p>&nbsp;<br \/>\n<b>1 \u2502 Update Department Information<\/b><br \/>\nUpdating the department information will not affect the features and functions in any way, nor to the employees that are assigned to the department and how they use WorkDo on a daily basis.<\/p>\n<p><b>2 \u2502 Deactivate Department<\/b><br \/>\nCurrently, the delete function is not offered in Department Chart, but you may deactivate closed-down departments.<\/p>\n<p>Below are three things you need to know when deactivating departments.<\/p>\n<ul>\n<li>Employees&#8217; department assignment, and these records can be found in the Records of Change option, and remember to reassign employees to other departments before deactivating a department.<\/li>\n<li>Employees&#8217; clock in\/out times, leave, overtime applications and attendance will comply with their new department&#8217;s HR Calendar.<\/li>\n<li>Use the search filter in the Department List find the list of deactivated departments.<\/li>\n<\/ul>\n<\/div>\n<p>&nbsp;<\/p>\n<div class=\"secondary\">\n<h5>Create New Departments<\/h5>\n<div class=\"icon\">Plan\uff1a<span class=\"disable\">Free<\/span><span class=\"active\"><a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/pricing\/\" target=\"_blank\" rel=\"noopener noreferrer\">Paid<\/a><\/span><\/div>\n<div class=\"icon\">Permission\uff1a<span class=\"disable\">Member<\/span><span class=\"disable\">Workplace Admin<\/span><span class=\"active\"><a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1116\/\" target=\"_blank\" rel=\"noopener noreferrer\">Tool Admin<\/a><\/span><\/div>\n<div class=\"icon\">Interface\uff1a<span class=\"disable\">App<\/span><span class=\"active\">Web<\/span><\/div>\n<p>&nbsp;<br \/>\n<b>STEP 1 \u2502 Use the Right HR Calendar<\/b><br \/>\nThe HR Calendar is responsible for determining which days are workdays and which days are public holidays, makeup workdays, etc, this is connected to the Attendance, Leave, Leave Pro, and Overtime tools. So if a department operates on a different calendar and schedule, be sure to select the right calendar for the team.<\/p>\n<p>When a new department is created, it will use the default HR Calendar for its team, but if it uses a different HR Calendar, please refer to <a id=\"faqs-link\" href=\"https:\/\/www.workdo.co\/Info\/DocsUserGuideHrs\/en\" target=\"_blank\" rel=\"noopener noreferrer\">HR Tool Manual&#8217;s Step 2-e<\/a> to create or update an HR Calendar.<\/p>\n<p><b>STEP 2 \u2502 Use the Right Work Hours<\/b><br \/>\nThe department Work Hours determine clock in\/out times of the department. When a new department is created, it will use the default work hours. Please refer to <a id=\"faqs-link\" href=\"https:\/\/www.workdo.co\/Info\/DocsUserGuideHrs\/en\" target=\"_blank\" rel=\"noopener noreferrer\">HR Tool Manual&#8217;s Step 2-b<\/a> to create or update work hours.<\/p>\n<p><b>STEP 3 \u2502 Leave Pro &#8211; Set the Corresponding Leave Types<\/b><br \/>\nEach type of leave in the Leave Pro tool is automatically granted to each employee based on a number of conditions, so it is important to use Leave Pro to set employees&#8217; leave conditions and statuses for them to receive the appropriate amount of leaves. Please refer to the <a id=\"faqs-link\" href=\"https:\/\/www.workdo.co\/Info\/DocsUserGuideLvs\/en\" target=\"_blank\" rel=\"noopener noreferrer\">Leave Pro Tool Manual&#8217;s Addendum 1<\/a> for detailed explanation and instructions.<\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<div>\n<h5><img src=\"https:\/\/portal.workdo.co\/wp-content\/uploads\/2018\/07\/ic-price-lightning-yellow-24.png\">Reminder<\/h5>\n<ul>\n<li>The System Settings and Employees Profiles will also affect the eForm workflow. Please refer to the <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/www.workdo.co\/Info\/DocsUserGuideHrs\/zh_TW\" target=\"_blank\" rel=\"noopener noreferrer\">HR Tool Manual<\/a> for details.<\/li>\n<\/ul>\n<\/div>\n<div class=\"secondary\">\n<h5>Relevant Questions<\/h5>\n<p><a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1151\/\" target=\"_blank\" rel=\"noopener noreferrer\">The HR tool setup.<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1152\/\" target=\"_blank\" rel=\"noopener noreferrer\">What settings in HR are required for new employees?<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1138\/\" target=\"_blank\" rel=\"noopener noreferrer\">Having problems importing employee profiles?<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1113\/\" target=\"_blank\" rel=\"noopener noreferrer\">Why do I have limited tool access?<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1017\/\" target=\"_blank\" rel=\"noopener noreferrer\">The Leave Pro tool setup.<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1019\/\" target=\"_blank\" rel=\"noopener noreferrer\">Start WorkDo in 5 steps.<\/a><\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>FAQ-ID\uff1a1120 Is there anything I should be aware of when creating new departments? Before we begin, let&#8217;s not forget that all applications, approvals, and requests follow the workflow set in the HR tool&#8217;s Department Chart. As such, the department chart is crucial for your organization&#8217;s day-to-day workflow and department expansion. Please refer to the instructions<a href=\"https:\/\/portal.workdo.com.cn\/en\/ufaqs\/1120\/\">[&#8230;]<\/a><\/p>\n","protected":false},"author":18,"comment_status":"closed","ping_status":"closed","template":"","ufaq-category":[556],"ufaq-tag":[1067,1084,1085,1068,1077,1053,1032,1029],"_links":{"self":[{"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/ufaq\/7226"}],"collection":[{"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/ufaq"}],"about":[{"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/types\/ufaq"}],"author":[{"embeddable":true,"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/users\/18"}],"replies":[{"embeddable":true,"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/comments?post=7226"}],"wp:attachment":[{"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/media?parent=7226"}],"wp:term":[{"taxonomy":"ufaq-category","embeddable":true,"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/ufaq-category?post=7226"},{"taxonomy":"ufaq-tag","embeddable":true,"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/ufaq-tag?post=7226"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}