{"id":6930,"date":"2021-08-19T09:53:32","date_gmt":"2021-08-19T09:53:32","guid":{"rendered":"https:\/\/portal.workdo.co\/en\/?post_type=ufaq&#038;p=6930"},"modified":"2022-06-04T20:17:28","modified_gmt":"2022-06-04T20:17:28","slug":"1031","status":"publish","type":"ufaq","link":"https:\/\/portal.workdo.com.cn\/en\/ufaqs\/1031\/","title":{"rendered":"Would Role, Job Title and Job Type options limit employees&#8217; tool usage?"},"content":{"rendered":"<p><span style=\"color: #aaaaaa;\">FAQ-ID\uff1a1031<\/span><br \/>\n<span>In order to satisfy and cater to a wide range of companies&#8217; human resource management, the HR tool offers quite a few fields in the employee profiles to fill in, mostly optional, of course!<\/span><\/p>\n<p>Simply put, these three options are purely for annotation purposes in the HR tool and can be used to filter different types of employees in advanced searches. So if the rest of the information is not required, filling in the Job Title will suffice.<\/p>\n<p>In this FAQ, we&#8217;ll discuss<\/p>\n<ol>\n<li>The Employee Profiles information in the HR tool.<\/li>\n<li>Does the information in the employee profiles affect certain functions?<\/li>\n<li>Do Role, Job Title and Job Type limit certain tool access?<\/li>\n<\/ol>\n<p><!--more--><\/p>\n<h4><b><span style=\"color: #0000ff;\">1 \u2502 Employee Profiles Information<\/span><\/b><\/h4>\n<ul>\n<li>Personal Information \u2502 Phone Number, Home Address, Date of Birth, Education, Emergency Contact, etc.<\/li>\n<li>Work Information \u2502 Department, Job Title, Job Type, Role, Work Hours, Dotted-Line Manager,&nbsp; Designated Approver, Deputies, Contract information, etc.<\/li>\n<\/ul>\n<h4><b><span style=\"color: #0000ff;\">2 \u2502 Does the information in the employee profiles affect certain functions?<\/span><\/b><\/h4>\n<p>Most of the information fields are purely for annotation and documentation purposes and don&#8217;t affect any functions and features. Just be sure to fill out the necessary fields marked with a red star sign (<span style=\"color: #ff0000;\"><b>*<\/b><\/span>).<\/p>\n<p>Please be sure to read this <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1152\/\" target=\"_blank\" rel=\"noopener noreferrer\">employee HR settings FAQ<\/a> to determine whether the information fields listed are important to your company and need to be filled out to facilitate the workflow.<\/p>\n<h4><b><span style=\"color: #0000ff;\">3 \u2502 \u300eDo Role, Job Title and Job Type limit certain tool access?<\/span><\/b><\/h4>\n<p><b>They don&#8217;t! <\/b>WorkDo&#8217;s access control is managed by both the <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1064\/\" target=\"_blank\" rel=\"noopener noreferrer\">level admins<\/a> and <a id=\"faqs-link\" class=\"ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1116\/\" target=\"_blank\" rel=\"noopener noreferrer\">tool admins<\/a>. So the information fields are for documentation purposes only. If they are not required to be filled out, you may leave them blank.<\/p>\n<div class=\"primary\">\n<h5><img src=\"https:\/\/portal.workdo.com.cn\/wp-content\/uploads\/2019\/01\/ic-recommend.png\">Role, Job Title and Job Type Examples<\/h5>\n<p>The Role options are built-in presets and can&#8217;t be customized, while Job Title and Job Type are completely customizable.<\/p>\n<ul>\n<li>Scenario 1 \u2502 John is a Front Desk Representative intern.<br \/>\nHis employee profile may describe him as an intern for Role, administrator for Job Title, and part-time personnel for Job Type.<\/li>\n<li>Scenario 2 \u2502 Natalie is a Senior Android Developer<br \/>\nHer employee profile may describe her as an Engineer for Role, Android Software Engineer for Job Title, and Senior Engineer for Job Type.<\/li>\n<li>Scenario 3 \u2502 Nora the Executive Secretary<br \/>\nHer employee profile may describe her as an Admin for Role or leave it blank, Executive Secretary for Job Title, and Senior Secretary for Job Type.<\/li>\n<\/ul>\n<\/div>\n<p>&nbsp;<\/p>\n<div>\n<h5><img src=\"https:\/\/portal.workdo.co\/wp-content\/uploads\/2018\/07\/ic-price-lightning-yellow-24.png\">Reminder<\/h5>\n<ul>\n<li>You may use the Company information field to assign employees to a brand or entity if your company is a conglomerate.<\/li>\n<li>You may use the Branch information field to assign employees to a branch office or a store location.<\/li>\n<\/ul>\n<\/div>\n<div class=\"secondary\">\n<h5>Relevant Questions<\/h5>\n<p><a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1152\/\" target=\"_blank\" rel=\"noopener noreferrer\">What settings in HR are required for new employees?<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1138\/\" target=\"_blank\" rel=\"noopener noreferrer\">Having problems importing employee profiles?<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1064\/\" target=\"_blank\" rel=\"noopener noreferrer\">What do different roles do in a workplace or group?<\/a><br \/>\n<a class=\"link ewd-ufaq-post-margin\" href=\"https:\/\/portal.workdo.co\/en\/ufaqs\/1113\/\" target=\"_blank\" rel=\"noopener noreferrer\">Why do I have limited tool access?<\/a><\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>FAQ-ID\uff1a1031 In order to satisfy and cater to a wide range of companies&#8217; human resource management, the HR tool offers quite a few fields in the employee profiles to fill in, mostly optional, of course! Simply put, these three options are purely for annotation purposes in the HR tool and can be used to filter<a href=\"https:\/\/portal.workdo.com.cn\/en\/ufaqs\/1031\/\">[&#8230;]<\/a><\/p>\n","protected":false},"author":18,"comment_status":"closed","ping_status":"closed","template":"","ufaq-category":[556],"ufaq-tag":[1137,1021,1068,1125,1020,694],"_links":{"self":[{"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/ufaq\/6930"}],"collection":[{"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/ufaq"}],"about":[{"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/types\/ufaq"}],"author":[{"embeddable":true,"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/users\/18"}],"replies":[{"embeddable":true,"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/comments?post=6930"}],"wp:attachment":[{"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/media?parent=6930"}],"wp:term":[{"taxonomy":"ufaq-category","embeddable":true,"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/ufaq-category?post=6930"},{"taxonomy":"ufaq-tag","embeddable":true,"href":"https:\/\/portal.workdo.com.cn\/en\/wp-json\/wp\/v2\/ufaq-tag?post=6930"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}